Corporate Town Halls and Live Broadcasts Engineered to Stay on Air.
Heat Check Studios produces executive town halls, quarterly events, mission-critical livestreams and hybrid events for enterprise teams. One engineer-led team handles the broadcast, the backup plan and your IT questions, so Comms and IT can finally sleep at night.
See town hall packages and pricing·Preview the webcast platform
Zero Friction. Zero Downtime. Seamless Productions.
Productions for
- CNO Financial Group
- eToro
- Fox 8 New Orleans
- Northwestern Law
- United Center
- Pacers Sports & Ent.
- Indiana Fever
- American Medical Association
See the work
Connecting audiences, one event at a time.
“Jason Martin demonstrates professionalism, technical expertise, and attentiveness. His efforts significantly contributed to the success of the meeting, and I would highly recommend his services for future events.”
Sarah · Google review
What we produce
Four ways companies hire us.
Built for organizations of 250 to 3,000 employees that cannot afford technical failure or a flat presentation.
Executive Town Halls
A broadcast-quality all-hands for your leadership team, in the room, hybrid or fully virtual. Zoom or Teams can stay backstage.
See town hall packages →Quarterly and Monthly Programs
One production partner for your recurring all-hands and leadership updates, with the same crew and a rehearsal every time.
See retainer options →Mission-Critical Livestreams
High-stakes broadcasts to employees, shareholders or customers, with a backup plan built in and an engineer watching the whole show.
See virtual events →Hybrid Events and Galas
In-person events with a live room and a remote audience: staging, LED, audio, lighting, cameras and crew, sourced locally in Indianapolis and Chicago.
See live events →Also available: creative and recap video, turnkey corporate podcasts, and technical crew such as technical directors, show callers, camera operators and audio engineers. See crew services.
The independent advantage
Why enterprise teams choose Heat Check Studios.
Engineer-led, start to finish
The engineer who designs your broadcast stays on it from rehearsal to wrap. You get one accountable person, not a hand-off between sales, crew and a help desk.
Strong value, less overhead
We bring our own pro-grade equipment and trusted technical talent, so you are not paying the markups built into standard hotel AV quotes.
Venue and vendor relationships
We work comfortably alongside house vendors like Encore and Inspire and choose what makes financial sense for you. Local screen rentals instead of trucking hardware, for example, while we bring the switchers and cameras.
The “Beat the Rate” Challenge
Don't let inflated AV quotes stall your project. Send your quote directly to jason@heatcheckstudios.com to review and we will submit our proposal. Or, schedule a call to discuss your AV quote for free. Let us look at the logistics, leverage our venue relationships, and show you how we can deliver a cleaner, more reliable production for less.
Schedule a Call to Discuss Your AV Quote for FreeHow it works
From first call to wrap, we run the show.
Discovery call
Thirty minutes to understand your audience size, your security requirements and your run of show.
Setup and rehearsal
We configure your broadcast, then rehearse with your hosts, speakers and IT team before the day.
Show day
Our engineers run production, video and chat support live, with your hosts working from one clear view.
Follow-up
You get the replay and a debrief, so the next event starts from a better place.
Webcast platform · Early access
Keep Zoom or Teams backstage. Give your employees a secure stage.
Your executives stay in the tools they know. Your employees watch on one branded page with optional company sign-in, and your hosts run a moderated chat from a single screen.
- Company sign-in. Designed for Microsoft Entra ID and Okta, and set up and tested with your IT team.
- Moderated Q&A. Hosts see every question, reply privately and save the best ones for the green room.
- Backup planning. A backup plan in every production, and an engineer watching the whole broadcast.
The event is starting soon
Starts in 12:00
Stay on this page. The video starts on its own.
Sample event screen with a demo countdown.
Where we work
Close enough to drive. Equipped to travel.
Local and regional
Indianapolis (hub), Chicago, Lafayette and Cincinnati. Crews, gear and rehearsals are easy to arrange when we can drive to you.
National and international
Mobile production and on-site AV available anywhere, including destination events in the Caribbean, Mexico and beyond.
Got questions?
Frequently asked questions.
How much does a town hall cost?
A virtual platform admin for a Zoom or Teams event starts at $2,100, and a fully produced executive town hall is $8,000. Retainers lower the per-event price. The packages are listed on our town hall page, and a short call gets you an exact quote.
Can you work with our Zoom or Teams setup?
Yes. Many clients keep Zoom or Teams as the green room for their executives. We mix the video and audio and send the broadcast to the destination you choose, so nothing changes for your presenters.
Do we have to book full AV staging to use your livestreaming services?
Not at all. If your venue already has basic house AV, we can step in purely as your virtual production and livestreaming partner.
Can you provide local AV support if we already have our own event planner?
Yes. We regularly partner with internal event teams, comms departments and third-party planners to provide local audio, video, lighting and technical crew in Indy, Chicago and surrounding areas. Need help finding a meeting planner? We work with top-tier planners across our projects and can source a trusted partner for your event.
Will you work with our IT team on security?
Yes. Before the event we walk your IT team through how the broadcast is delivered, how viewers sign in or are invited, and the backup plan. If you have a security questionnaire, send it over and we will answer what we can.
How far ahead should we book?
As early as you can. We can often support a town hall on a few weeks' notice, and larger events need more lead time. Tell us your date on the call and we will say what is realistic.
Tell us about your next broadcast.
Pick a time on the calendar, or send the details and Jason will reply personally.
Book a 30-minute call
The fastest way to a real answer. We will cover your audience size, your security requirements and your run of show.
Pick a TimeFree, no obligationPrefer email? jason@heatcheckstudios.com
Already have an AV quote? Send it over for a free second look.
Or send us the details
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